President: The president shall preside over meetings of the organization and executive board, serve as the primary contact for the principal, represent the organization at meetings outside the organization, serve as an ex officio member of all committees except the nominating committee, and coordinate the work of all the offices and committees so that the purpose of the organization is served.
Vice President of Membership: The VP of Membership updates member contact information, as well as requests member and corporate donations at the start of the year to produce the school directory and a banner to recognize corporate partners. He or she is also responsible for ensuring a full slate of officers and key committee heads for the next school year. The vice president shall assist the president and carry out the president’s duties in his or her absence or inability to serve. The VP/M will need to keep accurate records and have strong organizational skills. Microsoft Excel proficiency is helpful to this position.
Vice President of Fundraising: The vice president of fundraising oversees annual fundraising events, recruits their leaders, and secures a large portion of the operating budget. VP/F will ensure each selected fundraiser is managed appropriately and provide support, as needed.
- The vice president may also assist the president and carry out the presidents duties in his or her absence or inability to serve.
Secretary: The secretary shall keep all records of the organization, take and record minutes, prepare the agenda, handle the correspondence, and send notices of meetings to the membership. The secretary will send a copy of the bylaws to all committee heads to review at the start of each school year. The secretary also keeps a copy of the minutes book, bylaws, rules and any other necessary supplies and brings them to meetings.
Treasurer: The treasurer shall receive all funds of the organization, keep an accurate record of receipts and expenditures, and pay out funds in accordance with the approval of the executive board. He or she will present a financial statement at every meeting and at other times of the year when requested by the executive board, and make a full report at the end of the year. The treasurer will notify committee heads of their specific budget by the start of the school year. Also, the Treasurer is responsible for filing taxes for September 1. Every third year, the treasurer is responsible for running an audit. See Section VIII – Finances.
- The Treasurer should have general experience with basic accounting principles, good organizational skills, good written and verbal communication skills and be detail oriented. Experience with QuickBooks software is helpful, but not required.
Brockman FUNd Run: Coordinate the most important fundraiser for Brockman to raise the PTO annual operating budget with a goal of $17,000+or $50+/student. Recruit leaders for key activities building up to the big event such as yoga day, smoothie day, etc. Develop pledge forms, order and distribute participant t-shirts, organize logistics and helpers for the event, collect money. Budget=$2800
Box Tops for Education: Coordinate the collection of Box Tops from various consumer products by sending out reminders and forms to the Brockman community. Send in the collected box tops several times per year to secure money for the school.
Fellowship & Community Building
Brockman Bash: Plan a free costume party in late October for the Brockman community (600+ attendees), coordinating food and entertainment. Budget=$1800
Hospitality: Coordinate 3 community events. Requires organization, ability to write and respond to emails and use google docs. Budget =$3000
- Back to School Luncheon for Staff in August: Coordinate a group of volunteers to provide a nice lunch in the cafeteria on the last work day before school begins.
- Monthly, Small-group luncheons for staff: Coordinate a group of volunteers to provide lunch for 8-10 staff every month except December & May. Every staff member is invited once, except for the principal, who is invited to all.
- Family picnic in May: Host a picnic for 500+ people on the upper field, coordinating food and entertainment such as dunk booths, outdoor games.
New Student/Parent Orientation: Coordinate the new-to-Montessori educational orientation with Mrs Wentzky, host a few playdates in August for new students at Little Gym or on the Brockman playgrounds, and work with the principal to plan a couple of “coffee chats” during the beginning of the school year.
Social Events Coordinator: Coordinate 1-2 after-school/weekend events for fellowship for the Brockman community. Budget = $500
Spirit Wear: Design and order Brockman clothing with board approval. Send out an order form 1-2x/year and coordinate distribution to the community.
Staff Appreciation: Coordinate a week in early May to express appreciation and love for Brockman staff. Historically this has involved coordinating volunteers to assist with staff’s morning duties, providing healthy snacks during the week as well as a soup and salad luncheon in the Peace Garden on Friday. Other ideas have included having students write in love letters or putting little gifts or notes in staff mailboxes. Budget = $500
Website: Maintain the PTO website, regularly add upcoming events or important content to the community.
Publicity: Work closely with the president to send out regular communication to the Brockman community via Facebook, text messaging and email blasts.
Historian/Photographer: Maintain the school’s historical archive (displayed in front hallway as you enter the school) and timeline that was created as part of the 15th Anniversary celebration. Secure volunteer photographers for school events throughout the year and organize the pictures.
Volunteer Coordinator: Hold several classes at the beginning of the school year to register volunteers new to Brockman with the district. Assess interests and skills of potential volunteers and help with placement on committees. Work with other committee heads to ensure that we have enough volunteers for events.
Classroom Liasions: Relay important PTO news to your student’s class. Recruit class volunteers for the FUNd run. Lead or help coordinate FAB class project with the teacher.
Gardening: Gardening is an essential part of the Montessori experience. Ideas: assist classroom teachers with garden work (or organizing garden work), lead a weeding or weekend garden work day in the fall or spring, help get our greenhouse back in order. Help us take our gardening to the next level. Budget = $200
Grounds: Help maintain the building and landscaping of the school. Work with the president and principal to identify projects and needs. Budget=$600
Green Team: Plan and execute green programs at the school. Required: (1) Plan a school-wide Earth Day activity in April, (2) Provide water coolers for field day and the picnic and encouraging the use of reusable water bottles.